Accounts Payable Specialist

Job Title: Accounts Payable Specialist Job Description: Position Overview: We are seeking an experienced Accounts Payable Specialist with a minimum of three years of relevant experience to join our finance team.
The ideal candidate will be responsible for managing the company's accounts payable processes, ensuring accurate and timely payment of invoices, and maintaining strong vendor relationships.
This role requires a detail-oriented individual with a strong understanding of accounting principles and excellent organizational skills.
Key Responsibilities: Invoice Processing: Review and verify invoices for accuracy, completeness, and adherence to company policies.
Code and enter invoices into the accounting system for payment processing.
Match invoices with purchase orders and receiving documents to ensure proper authorization.
Payment Processing: Prepare and process payment runs (checks, ACH, wire transfers) in a timely manner.
Reconcile payment records to vendor statements and resolve discrepancies.
Maintain accurate records of all payments made.
Vendor Management: Build and maintain positive relationships with vendors and suppliers.
Respond to vendor inquiries and resolve any payment-related issues promptly.
Negotiate payment terms and discounts with vendors when appropriate.
Expense Reporting: Review and process employee expense reports, ensuring compliance with company policies.
Verify receipts, approve expenses, and process reimbursement payments.
Month-End Reconciliation: Assist in month-end closing procedures, including reconciling accounts payable sub-ledger to the general ledger.
Prepare accruals for outstanding invoices and expenses.
Reporting and Analysis: Generate accounts payable reports and provide analysis as needed.
Assist in preparing financial statements and reports for management.
Compliance and Documentation: Ensure compliance with accounting policies, procedures, and regulatory requirements.
Maintain accurate and organized accounts payable records and documentation.
Process Improvement: Identify opportunities for process improvements to enhance efficiency and accuracy.
Suggest and implement changes to streamline the accounts payable process.
Qualifications: A minimum of three years of relevant accounts payable experience.
Strong knowledge of accounting principles and accounts payable best practices.
Proficiency in accounting software and Microsoft Excel.
Excellent attention to detail and organizational skills.
Strong communication and interpersonal skills for vendor interactions.
Ability to work independently and as part of a team.
Problem-solving and analytical skills.
Experience with ERP systems is a plus.