Accounting Specialist

Department: Shared Services Accounting Position: Accounts Payable/Accounting Specialist Reports To: Accounts Payable Manager Position Summary: Accounts Payable/Accounting Specialist, reporting directly to the Accounts Payable Manager.
Primary responsibilities to support Accounts Payable Manager with posting invoices, reconciling vendor statements, and assisting in any other accounts payable duties for Cape Resorts properties.
Responsibilities: Assist with posting invoices daily for assigned Cape Resorts properties.
Review the Biweekly tip out sheet completed by property managers.
Reconcile to general ledger and assure accuracy prior to submitting to payroll.
Daily completion of tracker of invoices for F&B for management review.
Daily completion of tracker for hotel invoices for Management to review and ensure CPOR is within the budget This is a manager job.
She can complete the tracking sheets to assist management Manages the flow of invoices between property and Accounting Assists in entering and posts invoices into M3 Accounts Payable module along with scanning of invoices.
Matches Purchase Orders to Vendor Invoices and assembles backup Assist in the Reconciliation of vendor statements Processing of sales and use tax filings for all properties with the supervision of the AP Manager Assist with the cleanup, organization, and management of the Purchase Order system Assist with the annual processing of vendor 1099s Assist AP Manager with the printing emails and check requests.
Assist with phone calls to vendors for missing invoices or statement reconciliations Inter Company billing and accounts receivable functions Assist with setting up Capital Improvement job codes in M3 Assist with pulling backup for bank draws May be asked to assist the AP Manager with gathering backup and reports for audits (state/federal/insurance) Other assignments may be: Processing West End Garage monthly vendor checks Assist with Bank reconciliations Daily Report for M3 for other properties May be trained to help with payroll processing and importing payroll journal entries from ADP into M3 Other duties as assigned Required Knowledge, Skills, Abilities: Experience with M3 accounts payable ADP Timecard experience Must be PC proficient and able to thrive in a fast-pace setting Must have strong experience with Microsoft Office (specifically Excel), financial software and databases Basis accounting knowledge desirable, with Accounts Payable experience, and prior experience working with cash Strong verbal and written communication skills Strong interpersonal, supervisory and customer service skills Ability to multi-task, work under pressure and meet deadlines Demonstrate initiative Team player Integrity and trust High school diploma, Associates Degree minimum desired This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.